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Overview: as a restaurant manager, you want to set up the interface between Easys and Optimarché to facilitate efficient market analysis and purchasing management. This guide takes you through the process.
Start from: the Easilys menu.
The configuration will enable automatic daily uploading of receipts entered on Optimarché into Easilys. Orders and receipts are entered, modified (if necessary) and validated in Optimarché, then the receipt is shared with Easilys. Synchronization is performed 4 times a day via a scheduled task. Once the receipt is visible on Easilys, all you have to do is validate it for the products to appear in stock.
Prerequisites for proper operation
On Opti@Pro:
If you need to take back stock, please send a request to support@opti-marche.com before activating the interface.
On Easilys:
Enter the Siret number and indicate the RNE code as an internal code in the site information on Easilys :
- Go to your site parameters by selecting your username, available in the sidebar on the left of the screen (1).
- Then select the Site parameters tab (2).
- This takes you directly to the Main information tab of the site settings.
- Select Update in the Contact information details* section.
*The name is a bit misleading, but this space allows you to update much more than just your site's contact details. You can enable or disable certain operating options, for example.
- Complete the information sheet that appears on your screen.
Activate the Optimarché interface in the interface screen.
(Warning: screen subject to rights. If you do not see this screen, please contact Easilys customer service.)
- Select the Tools > Interfaces tabs.
- Select Details in front of the Optimarché interface.
- Then check the "Activate interface" box, select the desired start date and select Save.
- Your interface is now active from the date indicated.
Good to know:
Orders placed on Optimarché will not appear in the Easilys order tracking screen. In Easilys, you'll find only the receptions. If you need to consult the order form, go to Optimarché. If you wish to automatically "validate" the receipts transmitted by Optimarché, you must configure each Optimarché supplier as follows:
The products present in the Optimarché receipts will not be created in Price List on the Easilys side; they can be consulted on the Optimarché side.
Easilys recovers data on Origins and Labels so that your purchasing dashboards can take this information into account.
You can check the labels and origins of products received using the "Receipts: detailed invoicing statement" report (available from the Receipts screen).
Easilys cannot recover storage areas, as they are specific to each facility.
Note: if a supplier's SIRET number is different, a duplicate supplier record will be created.
To find out whether a Receipt has been transmitted to Easilys, you can check the EDI status on Optimarché (green -> transmitted to Easilys, red -> not transmitted).
For further information, please contact:
Easilys customer service on 02 85 52 67 65 or by e-mail at aide@mapal-os.com
Optimarché customer service on 02 53 35 79 30 or by e-mail at support@opti-marche.com