Overview: noticeboard items in Flow are a great way of keeping your learners updated with company information, documents, and procedures. You may want to remove noticeboard items to keep the noticeboard relevant and up to date.
Start from: the Flow dashboard.
Deleting noticeboard items is a permanent action and cannot be reversed, so no record of your noticeboard item will be kept. If you want to keep a record of it, you may want to archive the item. You can make archived items active again by selecting it and unarchiving. Both processes are described below.
Removing noticeboard items
- Select Communications > Noticeboard.
- Select the three dots next to the noticeboard item you wish to remove or archive.
- Select Delete to remove the noticeboard item permanently.
Archiving and unarchiving noticeboard items
- Select Archive to hide a noticeboard item but keep a record of it for the future.
- You can filter results using Filter and then the Archived option in the Show menu. Noticeboard items can be filtered by Ops Manager, Area Manager, Branch and Category.
- Select Apply filters to see a list of all archived noticeboard items.
- Select the three dots next to the archived item you wish to make active again and select Republish.
Removing, archiving and editing noticeboard items for specific branches
You can carry out the actions described above for specific branches only (changes made will not affect other branches).
- Select Branch from the Group by: dropdown menu.
- Select the three dots next to the noticeboard item you wish to make changes to for that specific branch.
Viewing an assigned item after Archiving or Deleting
When you archive or delete a noticeboard item, its visibility and accessibility to learners are impacted as follows:
Deleted Noticeboard Items: Deleting a noticeboard item removes it permanently from both the noticeboard and learners' profiles. This means learners will no longer see the item, and it cannot be retrieved or referenced in the future.
Archived Noticeboard Items: Archiving a noticeboard item hides it from the noticeboard and learners' profiles, keeping it inactive. However, unlike deletion, archived items are preserved in the system for future use and can be found by learning managers and Republished if needed.
Items Already Read by Learners: If a learner has already accessed and read a noticeboard item before it was archived, the item will remain visible in their profile under their previously Completed items.