Overview: The Flow Learning Management System allows you to give teams access to relevant learning resources (such as learning modules) at any time. You can also assign learning content such as external training, appraisals, workbooks, competences, knowledge checks and goals. This ensures that your management system remains relevant, and teams receive the right guidance at the right pace.
Start from: The Flow Learning Dashboard.
Select modules to assign
Select Learning & Development > Assign Learning from the main menu.
From the pop-up that appears:
Select that you would like to assign learning items individually.
Select the Modules tab from the Assign Learning page.
Use the dropdown list under Module to select the module that you want to assign.
Select the field under Start Date and select a date if you want to define when your learner will be able to access the module.
Select the field under Due Date and select a date if you want to define when your learner should complete the module.
Note: Adding due dates when assigning modules sends automatic notifications to learners when modules are due or overdue. It also ensures the module is flagged as Required by you in the Mapal One learner's portal. If no due date is set, the module will be flagged as Recommended for you in the Mapal One learner's portal.
Select Add Another if you want to repeat the process for another module.
Note: You can repeat this process until you have selected all of the modules that you want to assign.
Select Next when you have made your module selection.
Select other learning content to assign
Select any of the tabs from the Assign Learning page - you may have options such as external training, appraisals, workbooks, competences, knowledge checks or goals.
Select the options in the relevant fields to make the selection you want to assign.
Select Next when you have made your selection.
Select learners to assign learning to
Select the Learners tab from the Assign Learning page.
Use the search functions or the page tabs to find the learner you want to assign the learning to and tick the box next to their name.
Note: You can assign learning in bulk by selecting Filter to create a group of learners based on categories such as Branch or Job Title.
Once you have created a group that you would like to assign the same learning to, select the box next to the Name column to tick All learners in the list.
Select Next when you have made your learner selection. This will take you to the Options tab.
Review and assign learning
Select the Options tab from the Assign Learning page.
Toggle Send Emails to on if you want your learners to receive email notifications for the learning you assign them.
Toggle Reissue completed to on if you want your learners to be assigned modules that they have already completed.
Note: This toggle doesn't apply to other forms of learning such as external training, appraisals, workbooks, competences, knowledge checks and goals.
Enter at least a four-digit number in the Exam blocker field if you want to control when the learner is able to access end-of-module exams. This code is then used to unblock the exam for the learner.
Note: This is helpful when you need your learners to complete their module exams under exam conditions. Exam blocker codes only apply to legacy Flow modules.
Select Review Learning to make a final check that all details are correct before you assign learning.
Select Confirm and Assign to view a summary of the learning you have assigned.
Note: The Print now option allows you to view or make a hard copy of the instructions that your learners will receive via email.
Your selection of learners will now be assigned the learning selection that you made. Details of this assignment will appear in Reports and other functionalities associated with learning progress and completion.