Overview: The external training functionality allows you to record non-Flow Learning sessions within the Flow Platform, including online and face-to-face training. This keeps all training records together and applies the same refresher rules to external training. It also supports bulk uploads of historical records, making it easy to transition from another provider and keep the learner's training journey complete and up to date.
The external training functionality also compliments the Training Calendar, which can be used to schedule external training. See Understand the training calendar for more information.
Start from: The Flow Dashboard.
Select Learning & Development > L&D settings from the main menu.
Find External training, External training historical uploads and Classification of external training on the Configure screen.
Select View
to open each one.
External training
This is where you can manage your current external training records or add new ones.
- Select
to add a new external training record.
- Enter a name for your training record (e.g., wine training, induction, or barista training). Note: This is a required field.
- Enter a description in the space provided. Note: A description is optional but adding one will help learners understand what the training is for.
- Enter the name of the training provider in the Provider field. Note: Adding a provider is optional.
- Enter the Training type (e.g., online, face to face etc.) Note: Adding a training type is optional.
- Select the Training time using the up and down arrows and select the Training time unit (e.g., days, hours, minutes) Note: Both these fields are also optional.
- Select Instructions Document
if you would like to upload a document to provide instructions or supporting information. Once added the document name and size will appear in bold with an option to delete. Max file size: 1MB. Supported file extensions: pdf, csv, xls, xlsx, doc, docx, rtf, png, jpg, jpeg.
- Select Mapal One Thumbnail image
to upload an image. This image will appear in Mapal One to represent this type of external training for learners. You will be prompted to choose an image from your files, then use the tools to crop or zoom in or out of the image. Max file size: 2MB. Supported file extensions: png, jpg, jpeg.
- Select the Available in calendar toggle switch to enabled if you want to schedule this into the training calendar. Note: This will only work for training sessions that will occur in the future.
- Allow learner upload will allow users to decide whether they would like to offer learners the option to upload documents.
- Select the Classification dropdown to choose a classification from the list and keep your records organised into set groupings. See Manage classifications for external training for information on how to create them, once added, they will appear in this dropdown list.
- Select Save to confirm your changes. You will see the newly created external training appear in the list.