Overview: Competencies are quick recordable tasks that help learners understand the practical aspects of their role while also allowing managers to assess and record the learner's abilities. Each Competency can be assigned depending on a particular job title or job role and managers can allocate them using their company training structures or individually as required. Managers can rate how well the learners have understood the competency, mark it as complete once it is accomplished and then generate reports to show which competencies learners have achieved which will help them to plan out suitable candidates for progression.
Start from: The Flow Dashboard.
- Select Learning & Development > L&D Settings.
- Find Competencies on the Configure screen.
- Select View
to open the Competencies page.
- Select Add
to start creating a new Competence.
- Enter the name of your competence in the Competence text box. Note: This is a required field.
- Select the Allow learner upload? toggle to allow a learner to upload files. You can also use this function to upload a blank file for them to fill out, to do this, they can download the file on their Mapal learners portal, fill it out and then reupload it.
- Select the Allow learner to rate themselves toggle to allow a learner to rate themselves out of 5 based on how competent they feel they are within that particular competence.
- Select the Allow managers rating of learner toggle to allow the manager to rate the learner based on the company rating system created. With both ratings in place, it will give the learner an average rating on that competence. If you don't have a Company rating scale set yet, See Use the Company Rating Scale to find out more information.
- Select Upload Thumbnail
to upload an image to your competence. This thumbnail image will appear in Mapal One to represent this competency for learners. You will be prompted to choose an image from your files, then use the tools to crop or zoom in or out of the image. Once added the image name and size will appear in bold with an option to delete. Supported file extensions: png, jpg, jpeg. The cropped size will be 300 x 180 pixels.
- Select File
to upload an accompanying file. You will be prompted to choose from your files, once added the document name and size will appear in bold with an option to delete. Accepted file formats: pdf, csv, xls, xlsx, doc, docx, rtf, png, jpg, jpeg and mp4. Max file size: 1MB.
- Enter a Description in the text box provided. Note: This is a required field. Use this space to write a brief explanation of what the learner will be able to do once they have completed the competence.
- Enter a tag in the Select/Add Tags text box. You can add multiple tags and also choose from a list of existing tags that appear as soon as you start to type in this field. Adding a Tag helps learners to find and filter the content.
- Select Save to confirm your changes OR select Close to return to the previous page.
Once you have added all the competencies required:
- Select Learning & Development > L&D Settings.
- Find Competence Lists on the Configure screen.
- Select View
to open the Competence Lists page.
- Select Add
to start creating a new list of competencies that relate to each other.
- Enter the name of your competence list in the New competence list text box. Note: This is optional.
- Use the Existing competence list dropdown to select a list that has already been created to add new competencies to.
- Enter a New competence in the text box provided to appear on your list. Note: You can only add one other competence which will update when you select save.
- Select the Allow trainee upload toggle to allow a learner to upload files. You can also use this function to upload a blank file for them to fill out, to do this, they can download the file on their Mapal learners portal, fill it out and then reupload it.
- Select File
- Enter a Description in the text box provided. Note: This is a required field. Use this space to write a brief explanation of what the learner will be able to do once they have completed the competence.
- Select all other Existing competencies from the list that match with your Competency list that you are creating.
- Select Save to confirm your changes OR select Close to return to the previous page.
Once you have created Competencies you can now start to assign them to learners via Training structures. See Set up new training structures to find out more.