Overview: The Training Structures tool allows you to define specific sets of training content for different job titles. These sets can include online modules, external training, appraisals, workbooks, and competencies, and can be configured in various ways. Items in a training structure are not assigned immediately when the training structure is created or changed - they will only be assigned to any learners matching the configuration settings whenever that learner is created, changes job role or moves branch.
Start from: The Flow Learning Dashboard.
Training Structures
Training Structures enable you to define specific sets of training content tailored to different job roles within your organisation. These structures can include various learning items such as online modules, external training, appraisals, workbooks, and competencies. Training structures ensure that each learner receives the appropriate training content based on their job role, and they automatically assign relevant items whenever a learner is created, changes their job role, or moves to a different branch. This tool helps streamline the training process, ensuring consistency and relevance in employee development.
Set up new training structures
Select Company > Training Structures from the main menu.
Create a new training structure by selecting Add
at the top of the Training Structures list. Alternatively, clone an existing training structure using the menu on a list entry
> Clone
Configure the sections in the Add Training Structure page by selecting the section links. The sections can be configured in any order.
Use Next, Previous, and Cancel at the bottom of each section to navigate the training structure or cancel the process and return to the Training Structures list.
How Due Dates Are Calculated
Due dates for training items in a structure are determined based on the following criteria:
If the learner has a start date: The due date will be calculated from the learner’s start date.
If the learner does not have a start date: The due date will be calculated from the "Added to system" date. This ensures that all assigned training items have a defined timeline, even if the start date is not provided.
This calculation method ensures that due dates are consistently aligned with each learner’s timeline and circumstances.
Once you have used the Save & Review section to correct any errors and reviewed the content that the training structure will assign to learners, select Save & Close to save the training structure and return to the Training Structures list.
Training structure assignments
Items in a training structure are not assigned immediately when the training structure is created or changed.
Assignments will happen for any learners matching the configuration settings, whenever that learner is created, changes job role, or moves branch.
If an end date is removed from a learner (this is commonly the case when employees are re-hired) and there are new learning items in the Training Structure they are assigned to, these will automatically be issued to the learner.
To assign a Training Structure:
- Navigate to Company > Job Titles.
- Select the specific Job Title you want to assign the Training Structure to OR create a new job title.
- Select the specific structure from the Training Structure dropdown.
- Select Save.