Create a collection

Overview: Collections within Flow Learning enable you to compile groups of content that can be assigned as comprehensive learning units. This guide describes the process of creating collections, so you can start assigning them to learners.

Start from: Learning & Development > L&D Settings.

Cloning a collection

One easy way to create a collection is by cloning from an existing record.

• Select the Create and Maintain Collections panel under the Collections group.
• Select Clone from the menu on the right (with the three dots).
• Edit your cloned collection using the 'Adding a new collection' steps below.

Adding a new collection

• Select the Create and Maintain Collections panel under the Collections group.
• Select Add  in the Collections page to open the Create Collection page.

The process of creating or editing a collection is split into steps. You can edit the collection in each step by selecting them from the steps panel. 

Note: If changes are made to a Collection that is part of a Training Structure, the updated version will only be visible to new learners added to the system after the update was published. Learners already assigned the collection prior to the update, will not see the new version.

 

Step 1 - Details

• Enter the name for the collection in the Name field.

Note: the Name field must be completed before moving to Step 2.

• Provide a brief description of the collection in the Description field.
• Select Upload Image  to upload a thumbnail image to represent the collection.

Note: The name, description and thumbnail will be used to display the collection to learners when viewed within Mapal One.

• Toggle Order locked on to force the learning in the collection to be presented to the learner in the order defined in Step 2. Learners will only be able to access each learning item after completing the previous item. If Order locked is not set, the learning items can be completed in any order.

Note: locking the order can have a negative effect on learner engagement, so only set this if absolutely necessary.

• Enter searchable tags in the Select/Add Tags field to describe the collection.
• Select Step 2 when you are happy with these details.

 

Step 2 - Learning Items

• Select Add  to open the New learning item panel.
• Select from the Type dropdown list to display available learning of that type. You can select from the following learning types:
  • Additional learning
  • Appraisals
  • Bitesize learning
  • Competences
  • External Training
  • Goals
  • Modules
  • Noticeboards
  • Workbooks
• Use Search  to filter the available options.
• Select the check box for each required item and select Add to add them to the collection OR select Close to cancel adding and return to the previous page.
• You can repeat these steps as many times as you like to add learning of various types to the collection.

Note: You can add up to 25 learning items to each collection

• You can edit the order the items appear in the collection by toggling Edit order and dragging  on the items to reorder them.
• Select  > Delete  on an item in the list to remove it.
• Once you are happy with the collection items and order, select Publish to save the collection and make it available to assign to learners.

 

Noticeboards in collections

Adding a Noticeboard into a Collection will NOT assign it to learners unless they already have that Noticeboard assigned to them (as dictated by branch, job title, department, etc.). 

Find out more about how to add and remove Noticeboard items to branches.