Overview: Collections within Flow Learning enable you to compile groups of content that can be assigned as comprehensive learning units. This guide takes you through the process of assigning collections to learners.
Start from: Learning & Development > Assign Learning.
There are two ways to assign a Collection to a learner. This can either be done manually using Assign Learning or automatically using Training Structures. If a Collection is assigned with a due date, then it will appear in ‘Required by you’ within Mapal One. If a Collection is assigned without a due date, then it will appear in ‘Recommended for you’ within Mapal One.
Assign Learning
- Select Collections from the Assign Learning panel.
The process for assigning collections detailed below is the same as assigning learning individually. See Assign learning for more details.
- Select the collection(s) to assign and set due date(s) if required. Select Next OR Learners when you have added the collections you require.
- Find learners in the list and use the checkboxes to select them. You can use Search
and Filter
to find learners in the list.
- Select Next OR Options when you have selected all the learners to assign the collection(s) to.
- Toggle Send Emails on to send email notifications to the selected learners when the learning is assigned.
- Toggle Reissue completed on to assign the modules to any learners who have already completed them. If this setting is left off, completed modules will not be reissued; they will remain completed.
- Enter a code in the Exam blocker field to restrict access to assessments in legacy Flow modules.
- Select Review Learning to continue to Review Learning summary, showing details of the collection(s), learners and selected options for the assignment.
- Select Confirm & Assign to complete the assignment.
Training Structures
Collections are added to a training structure in the same way as other types of learning. See Edit training structures and Set up new training structures for more information.
Note: When the assignment is completed, any items in the collection(s) which are already assigned to any selected learners, will be moved into the assigned collection(s) for those learners. They will retain the status that they previously had outside of the collection, (for example, if the item is 'in progress').
Any non-module items from the collection that were already assigned to a learner will retain the due date from the original assignment. If the assigned collection has a due date set, any modules which were already assigned will have their due date changed to the setting for the collection when they are moved into it.
If any items which were already assigned have a due date, then the collection will appear in the ‘Required by you’ section in Mapal One.